Healthcare Facilities Management Society

of New Jersey, Inc.

Serving Healthcare since 1949

Minutes to the MeetingÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ September 16,2004

Joseph Berlesky, CHFM the President, called the meeting to order at 6:15 p.m. at the Galloping Hill Inn in Union, NJ. Mr. Berlesky welcomed all attendees to the meeting.Ê The Pledge of Allegiance was conducted, followed by self-introductions by all in attendance.

Minutes At A GlanceÊÊ

SUBJECT	ÊPage No.
ATTENDANCE	2-3
EDUCATIONAL TOPIC	3
MEETING SPONSOR	3
SECRETARY	3
TREASURER	3
CODES & STANDARDS	4
NJHA - ENGINEERING ADVISORY BOARD (EAB)	4
ADVOCACY	4-5
SAFETY/ ENVIRONMENT OF CARE	5
ASHE	5
NEWSLETTER	5
AD JOURNAL REPORT	5
PUBLIC RELATIONS	5
WEB PAGE	5
GOLF OUTING INFORMATION	6
EDUCATIONAL SCHEDULE	6-7
MEMBERSHIP	7
VENDORâS LIAISON	7
DCA/DOH & JCAHO	8
Social Justice	8
DEP/EPA	9
OLD BUSINESS	9
NEW BUSINESS	9
GOOD OF THE ORDER	9
ADJOURNMENT	ÊÊÊÊ 10

ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ ATTENDANCE:Ê (Total of 54 in attendance)

ÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊÊ HFMSNJ MEMBERS (total of 40 members)

ÊÊÊÊÊÊÊÊÊÊÊÊÊ Guests, Proposed New Members, & Sign Ins

Anderson, FASHE,CHFM	William D.		Robert Wood Johnson University Hospital at Rahway
Appelmann, Sr.	Peter H.		Holy Name Hospital
Berlesky, CHFM	Joseph A.		Robert Wood Johnson University Hospital
Bharda	Darayes F.		Robert Wood Johnson University Hospital
Brockner	Chris		Hackensack University Medical Center
Carter	Mark D.		MDCC (Maintaining Direct Communications CO.
Church, CHFM	Charles F.		Saint Clare's Hospital
Cichewicz	Ed		ECI Sales
Ciullo	Richard D.		Ashland Chemicals
Corueil	James		Saint Joseph's Hospital Medical Center
DePadova	Michael		Saint Peter's University Hospital
DiFranco, CHFM	Benedict		Englewood Hospital & Medical Center
Collins, Sr.	Joseph B.
Corueil	James		Saint Joseph's Hospital Medical Center
Crawford	Jody J.		Robert Wood Johnson University Hospital
D'Apuzzo **	Ralph J.		Di Stasio & Van Buren, Inc.
D'Auria	Frances		Trinitas Hospital
Del Conte	Carl J.		Community Medical Center
Del Gaudio	Frank J.		St. Paul Fire & Marine Insurance Company
DiGirolomo, CHFM	John		Englewood Hospital & Medical Center
Ennis	Rodger W.		Deerpath Construction Corporation
Essig	Ellis		Newark Beth Israel Medical Center
Ferone	Robert		Unimed Communications
Geremia	Robert F.		Syska Hennessy Group
Gonzalez, CHFM	Oscar		Union Hospital
Hoffman	Henry J.		Sales System Corperation
Koning	Ray		Damon G. Douglas Co.
Morrison	Robert E.		Honeywell
Mowadia, Jr.	Leon		O.K. Electric Supply Co., Inc.
Nartowicz	John F.		University of Medicine & Dentistry of NJ, UMDNJ
Neuman	Robert W.
Panzarino	Paul .P.		Di Stasio & Van Buren,Inc
Pomarico	Michael A.		Pomarico Design Studio, Architects
Pospisil, C.E.M.	David R.		Trane - New Jersey
Roop, P.E.	Robert N.		Criterium-Lockatong Engineers
Segner III	Harry M.		Ewing Cole
Smyth	WalterÊ		Holt Construction Corp.
Thomas, FASHE	George L.		Newark Beth Israel Medical Center
Thompson	Robert K.		Robert Wood Johnson University Hospital
Volaric	Edo		ÊThe Valley Hospital

		Guests:		ÊÊÊÊÊÊÊÊÊÊ (11)
		DiPolo, Amy		Murray, Thomas
		Owen McLaughlin,		Shults, Roger
		Hildebrand, Glenn		Udouyelenko, Paul
		Locarro, Tony		Menapace, Lou
		Rannalli, Craig		Hamilton, W.

EDUCATIONAL TOPIC PRESENTED:ÊÊÊ

Time Management:

HONORED PRESENTER:

Mr. Fred Walker from Dale Carnegie

BRIEF SYNOPSIS OF PRESENTATION:

Mr. Walker took us all to a place we all are to familiar with never ending problems that require our

Immediate attention. He made us look at the types of day to day problems we face and what resources

did he or she have at their disposal to deal with them? Is it always better to put out the little fires, or is it best to tackle the large looming problems we face? Learning to prioritize and optimize our time can make the difference between efficiency and chaos.

MEETING SPONSOR

Tonightâs Social Hour was sponsored by: Doylan & Traynor and Evans & Paul

John DiGirolomo, CHFM expressed the appreciation of this Chapter and its members to Cheryl Katzman

Sales Representative for Doylan And TraynorÊ andÊ Paul Kozen ofÊ Evans & Paul

DINNER BREAK

7:00 p.m. ö 8:15 p.m.

¤ SECRETARYâS REPORT

Mr. Difranco, CHFM requests that all members and guests sign-in, please write clearly and list their

Place of business, this will assist us in putting your correct information in our minutes and keeping

¤ TREASURERâS REPORT (James Corueil)ÊÊ

James Corueil reported that the Chapter is solvent.

STANDING COMMITTEE

REPORTS

¤ CODES & STANDARDS REPORT (Frank J. Del Gaudio)

No report was submitted at this time.

¤ NJHA - ENGINEERING ADVISORY BOARD (EAB) (John Schliewenz, RA)

New Jersey Engineering Advisory Board

Minutes of September 15, 2004

Ê************************************************************************

John Schliewenz brought the meeting to order at 1:35 pm by calling for all present to rise, face the flag of our nation, the United States of America and pledge allegiance to our country.

Minutes of theÊ August 18, 2004 meeting were reviewed and approved.

Old Business:

NJHA received funds from DOH for emergency generator and is in the process of finalizing the contract and getting ready to proceed with installation.

Joe Collins asked for letter regarding EAB membership to send to possible candidates. John Schliewenz will send letter developed last year to Joe.

NFPA will be discussing fire/smoke damper testing frequency in October.

Safety/Fire Codes:

Jim Coruiel submitted the following information:

1. Handout ö ãFIRE ö Is Your Facility Ready?ä

2. Most dormitories are now have sprinklers. Off campus student housing was not covered by the regulations and is not being looked into.

New Business:

Good of the Order: LSC 19.7.5.5 states that trash containers in excess of 32 gallons must be keep in a storage room or other hazardous area, not in a suite or corridor. Many shredders are place in central locations; corridors or secretarial areas, and are housed on containers that exceed 32 gal.

Next Meeting: Wednesday, October 20, 2004, at 1:30pm.

Adjournment at 2:30pm

Submitted by John Schliewenz, Chairman

¤ ADVOCACY (Robert N. Roop, (P.E.)_____________________________________________

Fire Damper Testing

Proposed revisions to NFPA 90A have a requirement to test dampers annually instead of the once every four years according to the current standard. Dale Woodin, ASHE Deputy Executive Director, has requested members advise him of their history of damper testing and failure rate and respond to the NFPA proposal on official NFPA comment forms. They should be returned to him for submittal to the NFPA. With sufficient data, it could be possible to show that testing on a less frequent schedule would be adequate.

Our President, Joe Berlesky, highlighted this issue in an email to all members. That email had draft responses for members to customize to their own institutionâs conditions. The comment period has been extended to September 17. Please make comments, as this NFPA revision will have substantial negative cost impacts with little positive impact to patient safety. Respond directly to Dale as directed in Joeâs email.

Extended Care Facilities

A letter from the New Jersey Department of Health and Senior Services was received. It was in response to our letters regarding hot water temperature and life safety system testing record keeping for extended care facilities.

The Department agreed with our position that hot water temperatures should be allowed up to 120 degrees F for these facilities. They also agreed that duplicate and separate records of testing are unnecessary. Enforcement will be made aware of these changes. If your facility includes extended care, contact me for a copy of the Departmentâs letter.

Proposed Legislation

The New Jersey Senate and Assembly are considering three different bills that could adversely impact healthcare:

ÊÊÊÊÊÊÊÊÊÊÊ Senate 1748 would shift liability for damage to underground facilities from the excavating contractor to the facility owner under certain circumstances.

ÊÊÊÊÊÊÊÊÊÊÊ Assembly 2996 would require a construction permit be obtained each time a shower valve was replaced.

ÊÊÊÊÊÊÊÊÊÊÊ Assembly 2685 would require placards be placed at every entry notifying the public of any hazardous materials within the facility as well as notification to public safety officials.

Letters to the billâs sponsors and co-sponsors were drafted. The letters pointed out the deficiencies in the proposals, suggested alternatives and improvements at least as they impact healthcare. They were reviewed by the Executive Committee, additions were incorporated and final copies were printed for the Presidentâs signature and mailing.

Respectfully submitted,

Robert N. Roop, P.E.

Chairman Advocacy Committee

¤ SAFETY REPORT

.Ê No report was submitted at this time.

¤ ASHE (Robert Roop)

No report was submitted at this time.

¤ NEWSLETTER (Charles Church, (CHFM)

ÊÊ .Ê Please submit any articles or information for the next publication of our newsletter. It will be sent out in October

¤ AD JOURNAL REPORT (Jody Crawford)

ÊÊÊÊÊÊ .Ê No report was submitted at this time.

¤ PUBLIC RELATIONS (George Thomas, FASHE)

Appreciation certificates were presented to the speakers, and to the social hour sponsor. In addition, letters of thanks and appreciation were mailed to the speakers and social hour sponsor.

¤ WEB PAGE

.Ê No report was submitted at this time.

¤ GOLF OUTING (Roger Ennis)

The Golf Outing will be held Tuesday, June 7 2005 once again at Fox

Hollow Golf Club. You will receive information on the outing in March.

IF anyone is interested in joining the Golf Committee or sponsoring any

of the events please call Roger Ennis on 908-964-0408.

Roger W. Ennis

Senior Vice President

Deerpath Construction Corporation

Phone 908-964-0408

Fax 908-687-6749

rennis@deerpath.com

www.deerpath.com

¤ EDUCATIONAL SCHEDULE (John DiGirolomo, CHFM)Ê

HFMSNJ

2004 Education Calendar

Date	Presentation	Speaker	Presenterâs Organization	Sponsoring Coâs.
January 15^th	Combined Heat & Power Distributed Generation Options	Corinne Holloway, GE Al Clark, Northeast Power Systems	GE Northeast Power Systems	e2ECTA, Inc.
February ^19th	Child Abduction	FBI, Special Agent, Mr. William Desa, and Alan Robinson, National Center for Missing and Exploited Children	FBI Bill Desa 732-469-7986 X-245 wdesa@yahoo.com	PROSEC Protection Systems Inc. Dean Trivisani
March 18th	Medical Gas: Current Events and Changes to NFPA 99	Bob Fredericks	BeaconMedaes	Sherman Engineering Craig Ranalli
April ^15th	The Process of Illumination Design: Trends in Healthcare Lighting	Mary Alcaraz	Ewing Cole	Trane, Inc.
May ^20th	Future Directions for Building Automation Systems	Jay Althof, VP Product Planning and Support	Trane, Inc.	MDCC Mark Carter
June ^17th	Mold-Indoor Air Pollution	Mr. Anthony Monaco & Gary Centifonti NJDOH Environmental Specialists	NJ State Department of Health	Follett
July	NO REGULAR MEETING SCHEDULED	X	X	X
July 26-28th	41st Annual Conference and Technical Exhibition held in conjunction with the 18th Congress of the International Federation of Hospital Engineers	Orlando, Florida	X	X
August ^19th	Special Membership Meeting	To Be Determined	N/A	Our Professional Associates
September ^13th	ALL DAY SEMINAR JCAHO Seminar	Robert Bartels William Wagner	Safety Management Services	Safety Management Services, Diversified Fixture, PMK Group, Simplex, Grinnell
September ^16th	Time Management	Fred Walker	Dale Carnegie Training	Dolan & Traynor/Evans & Paul
October ^21st	State of New Jersey DCA Updates	Mr. Dave Uhaze, RA duhaze@dca.state.nj.us	NJ State Department ofÊ Community Affairs [DCA]	Tremco
FRIDAY, November 19^th	ã 2^nd. Annual Social Holidayä will be held this year at ãThe Galloping Hill Innä 325 Chestnut Street Union, NJÊ 07083 Phone:Ê 908-686-2683	Dinner, Cocktails, Music, Dancing + Recognition Award Presentation RSVP is required.
December ^8th (tentative)	End of Year Rap-up and Planning for 2005	EXECUTIVE BOARD ONLY	N/A	N/A

President-Elect, 2004 Report

John DiGirolomo, CHFM

Education Chair

October 2004

EDUCATION REPORT

The third quarter of 2004 started with the Officers attendance at the 41^st ASHE Conference & Technical Exhibition in Orlando which was chock full of interesting, cutting edge seminars, best of all was the presentation on compliance by our own Frank DelGaudio.Ê

Our own HFMSNJ was featured in the Leadership Conference, with much of our day-to-day paperwork distributed to Chapters across the country in a book that sets the example of how to run an effective Chapter.Ê Congrats to all the Committee Chairs, whose devotion to our Chapter allowed us to be so honored?

September was busy as we hosted our all day seminar in addition to the regular meeting.Ê Our all day featured Mr. Bob Bartels and Dr. Bill Wagner of Safety Management Services who presented a lesson on the new JCAHO survey process.Ê Over 40 members attended this seminar loaded with great information on the Environment of Care standards.Ê As a testimony to the quality of the seminar, be advised that 34 members were in attendance at 4PM!

The regular meeting featured Fred Walker of Dale Carnegie who gave a motivating lesson on Time Management.Ê This seminar allowed us to visit a topic related to our workday, but not technical in nature.Ê Fred was informative and is clearly a master presenter.

We are looking forward to the fourth quarter that begins with Codes & Standards Update by Dave Uhaze of DCA followed by our Holiday Party.Ê If you havenât signed up yet, please get in touch with Ben DiFranco soon!!!!ÊÊ Hope to see you there!

¤ MEMBERSHIP (Peter H. Appelmann, Sr.)

Election Committee recommendations for 2005:

The following are nominees for

For Secretary···· Benedict DiFranco, CHFM

For Treasurer···· Robert K. Thompson

For President Elect· John DiGirolomo, CHFM

For President···· Joseph A. Berlesky, CHFM

Vote will take place at our Annual Meeting scheduled for Thursday, October 21, 2004.

Thank you,

Pete Applemann, Membership Comittee

Oscar Gonzalez, CHFM Chairman, Election Committee Special

¤ VENDOR LIAISON (Mary Padgett)

. No report at this time.

¤ SOCIAL JUSTICE (Frank Keller)

ÊThere will be a Bridges run on October 16,2004 to Newark and a December 10^th run to NYC. Please try to attend. We will be collecting unwrapped toys at the Holiday Party, please feel free to bring them to our October meeting. Frank Del Gaudio we also be looking into a project we can do as a group to help someone in need.

¤ DCA and DOH UPDATESÊ - JCAHO UPDATES (reported by Joe Berlesky, CHFM)

¤ DEP/EPA UPDATESÊ

The EPA visited Mr. John DiGirolomo representing Englewood Hospital. As part of their region (2) imitative for voluntary compliance the inspector visited Bio-Med, Boiler Room, Pharmacy, Radiology, and Hemo-dialysis. All types of waste need to be identified and all hazardous waste needs to be secured and tracked. The inspector also interviewed staff members.

ÊÊÊ Constitution & BY-Laws_________________________________________________________ÊÊ

There have been some changes to our By-Laws dealing with grammar as well the removal

Of the one dollar dues for our retired members

Article IX Tax Status

a) Healthcare Facilities Management Society of New Jersey Inc is a 501(c) 10

Organization according to the United States IRS as recognized in a letter

Dated February 29, 1947.

b) The same organization is a non-profit organization under New Jersey

Department of the Treasury letter dated February 29, 1949.

This will be voted on under New Business in the October meeting.

Robert Neumann

Engineering Manager

Facilities Department

[P] 732-745-8580Ê [F] 732-249-0227

¤ General Information

Mr. Al Leon reported that he was sited by inspectors for having trash receptacles larger than (32) gallons

In the nursing station. Please be aware that the state and CMS both follow the new 2000 101 Life Safety code.

¤ NEW BUSINESSÊ

Mr. Oscar Gonzales, CHFM requests that all members keep their information updated to ensure that the database is kept current.Ê You can e-mail any changes to Ogonzalez@sbhcs.com. Forms for nominating The

Facility Manager of the year is due in October

¤ GOOD OF THE ORDER

Congratulations to Mike DePodova for receiving his CHFM in Orlando at the ASHE Conference. Darayes Bharda won a drawing and received a copy of "Leader to Leader" from our presenter. The Safety committee will now be chaired by Mr. James Corueil and Mr. Frank Del Gaudio will now chair our web site Please mark your calendars for Friday November 19^th we will hold our second Annual Holiday party at the Galloping Hill in Union NJ. Festivities begin at 6:00pm. Please remember to bring an unwrapped toy·see you there!

¤ ADJOURNMENT

Once again, I would like to thank Doylan and Traynor and Evans & Paul for their sponsorship of this eveningâs social hour. The meeting was adjourned at 9:00 p.m.

ÊÊÊÊ Minutes Prepared by:

Ben DiFranco, CHFM Secretary, HFMS-NJ